The
Executive Committee meets on the 3rd Wednesday of each month from 2:30 to 4:30
PM in the Council's Conference Room
Executive Committee
Date: April 16, 2008
ISSUE:
Call to Order, Introductions, Minutes
Council meeting format changes
Committee structures
New Business
Old Business
ACTION / MOTION / CONSENSUS
Minutes: Penny
had changes to the minutes that were made.
The minutes were approved as revised.
Council
meeting format: Penny and Marcia
met to discuss the format of the full Council meetings and methods to
facilitate increased discussion and debate.
A hand out was prepared to inform of the ideas such as voting items
limited to half hour at the beginning of the meeting, committee reports
limited to 15 minutes, and the possibility of themes for each meeting.
It would be good to have Lege./PP Committee present on activities for a
full meeting as well as Planning and Grants.
Committee structure:
It was proposed that a person be hired on contract for public policy at
the cost of $5,000 to act on behalf of public policy committee. A contract
such as this has been in place previously and will allow the individual to be
at the Capitol five days a week and develop relationships with legislators, if
not already in place. It
was recommended that the item go forth to the full Council with a voting item
of between $5,000 and $10,000. A
discussion also occurred about dovetailing the work of each committee more
closely with the Five Year Plan. This
may imply decreasing the number of bills that are discussed and increasing the
activity around bills that do get discussed/acted upon.
New Business: Corry
mentioned having a voting item or discussion at the May meeting about the
planned Community Conference in spring of 2009 that had occurred in the past.
The Legal Center, JFK, DDD, and the Council would co-sponsor the
conference with shared costs. The
theme of planning tools would be explored at the conference.
This is a goal area of each of the bodies of JFK and the Council in
terms of each of our plans via ADD. Proposal
was for the Council to approve up to $50,000 via voting item at the May
meeting.
New Business cont.: Corry
also raised the issue of the Autism Commission and the lack of funding that
occurred with the creation of the legislation and commission.
There are costs to staff and convening the commission meetings.
The option of offering some in-kind to the commission was discussed.
Pat Murphy of the Council could do in-kind coordination of meetings as
well as notification. The Council may also have space for meeting also on an
in-kind basis. Irene agreed that
the meeting space would be agreeable. Corry
proposed that the Council support the Commission with a donation of $5,000.
A voting item will go to the full Council on this concept also.
BY WHOM/ BY WHEN: Marcia
will check with staff on the process of use of funds proposed from this
meeting as it relates to the Five Year Plan.
Planning and grants may be involved in this process to recommend the
dollars to the full Council. Marcia will let Corry know process and she may then contact
Betty Henderson as chair of the Planning and Grants committee.
Those in attendance: Irene Aguilar, Penny Gonnella, Corry
Robinson, Mike McCarty
Absent: Todd
Coffey, Sharisa Kochmeister
Staff Present: Marcia Tewell
DATE:
March 19, 2008
Committee
members present: Penny Gonnella,
Mike McCarty, Corry Robinson, Irene Aguilar, and Todd Coffey
Staff
member present: Marcia Tewell
Absent:
Sharisa excused–leave of absence
I.
Penny called the meeting to order at 2:45 p.m.
II.
Approval of Minutes – minutes were approved with motion by Irene and
second by Todd.
III.
March Agenda: The agenda was developed in part for March meeting.
Each committee will report on activities as well as their own voting
items. Christy Blakely is not
able to attend the meeting regarding the Cambridge Care facility proposal for
30 children at Beth Israel Hospital. She will be asked to attend the May
meeting. We also discussed
hosting the Governor’s Council within our physical office and the committee
approved of the idea. Marcia will
contact Julia Beems to let her know of the resource.
IV.
Committee Updates: Penny updated the committee on the MCC. Todd mentioned the RFP for Project SEARCH as well as the
amendments plan to be presented at the Council meeting.
PP gave updates as well as current plans for legislation amendments.
The Long Bill is out Monday.
V.
Texas Amendment: Mackenzie presented a proposed amendment to the Five Year
Plan that will add a goal to the plan related to the 70/30 split.
The goal is similar to one used by the Texas Council.
Committee approved and recommends this to the full Council.
VI.
Corry has all the necessary forms for the Executive Director
Evaluation. Council members will
fill out the forms at the meeting and if not present, should have them back to
Pat by April 4th. The
end of April is when finals are due, thus April 16th is deadline
for the final review by Penny.
VII.
Penny raised an issue regarding calls we received about a newsletter
article. Following discussion, it
is recommended to add a disclaimer to the newsletter that none of the
editorials/ opinions, articles represent the Council; add a line about how to
send comments to the editor; and include some articles about our grants. Penny also recommended that we include an article by José
Reyes about the Ute Mountain Ute as we send out the first notice on the MCC
conference in October. These will
be in the next May newsletter. Irene
recommended that the newsletter feature a credit for the author or source for
all articles.
VIII.
There was no old business. With
a motion by Todd and a second by Corry, the meeting adjourned at 4:45 p.m.
DATE
: February 19, 2008
Committee members present: Penny
Gonnella, Mike McCarty, Corry Robinson, Irene Aguilar, and Todd Coffey
Absent: Sharisa Kochmeister–excused, leave of absence
Staff member present: Marcia
Tewell
I. Penny called
the meeting to order at 2:45 p.m.
II.
Approval of Minutes – minutes was approved with motion by Irene and
second by Todd.
III.
The agenda was developed in part for March meeting.
Christy Blakely may attend to describe the Cambridge Care floor on the
former Beth Israel building for children who are vent dependent.
Marcia will check with her to see if she is able to make the meeting.
Each committee will have voting items for the meeting including the MCC
for their conference in October as well as approval for grant extensions out
of planning and grants. Irene
mentioned that the full Council could do the evaluation for the E.D. at that
meeting also as they are due in April each year.
IV.
Penny updated the committee on the MCC conference including being held
back by the lack of venue at this point.
A number of suggestions came up that Pat can follow through with so
that a final decision can be made soon. A
budget will go the full Council once the venue is determined.
Jose Reyes has joined the committee and will be one of two keynotes. October 3-4 Friday dand Saturday are planned dates.
V.
S.B. 165 Beverly requested
that the E.C. look at the bill to create a Governor’s Council on
Disabilities that would have similar functions as this Council.
The committee decided that the idea is not anything to oppose as there
is more than enough work to be done at the legislature.
The creation of this group could be cause to explain more clearly what
this council does, as usual.
There
was no old business. With a
motion by Todd and a second by Corry, the meeting adjourned at 4:45 p.m.
DATE:
January 16, 2008
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Committee
members present: Penny
Gonnella, Mike McCarty, Sharisha Kockmeister, Corry Robinson, Irene Aguilar,
and Todd Coffey
Absent:
none
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Council
Members present--not members of Committee:
Staff
member present: Marcia
Tewell
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I.
Penny called the meeting to order at 2:45 p.m.
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II.
Approval of Minutes – minutes was approved with motion by Irene
and second by Todd.
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III.
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New
member training – the content of the training for new members was
shared with an invitation to present.
Content is the same power points that was used at the retreat.
The training will take place before the full Council meeting. It
will take place on the second floor of the building as usual.
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IV.
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ICF
letter – the issue of the expansion of the ICF model in state operated
services was discussed. Sharon
Jacksi the new DDD director would like to attend the next Council
meeting to discuss the advantages of expanding the model as well as
fiscal impact and broadening of supports for individuals who live in
such a model. Discussion
occurred with alternatives proposed to address the core issue rather
than putting a fiscal band-aid on an old problem that needs new
solutions. Mike motioned to
support the ICF letter to the Governor and Corry seconded the motion.
Passed with one abstention from Todd Coffey.
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V.
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Membership
– the committee has received two new applications to fill the slot of
Ian Watlington, one from Ft. Collins and one from Carbondale.
Sharisha K. has also become part of one of our grants and
therefore will take a five- month leave of absence until the trainings
are completed. She is
participating in the PCP/PEAK workshops.
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VI.
Committees: Penny announced the new chairpersons for each
committee and discussed some of the plans that MCC has with Maria Cabral
as chairperson.
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VII.
Todd and a second by Corry adjourned no old business and the
meeting at 4:45 with a motion.
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DATE:
October 17, 2007
I.
Penny called the meeting to order at 2:40 p.m.
II.
Approval of Minutes – the minutes of the last meeting were approved
with the amendment that Mike McCarty opened the meeting, not Penny Gonnella.
Todd motioned to approve and Mike seconded.
III.
San Diego meetings – Penny and Marcia reported on specific sessions
of interest as well as the informal meeting they had with Faith McCormick and
Pat Morrissey. General issues on
the terms and conditions were discussed and future actions were agreed upon
relative to the report due on Oct. 1.
IV.
Retreat Planning – Penny updated the committee on attendance as well
as some of the sessions. There is
a planning meeting tomorrow, Thursday to finalize some of the details. Presentations are being finalized and teaming with presenters
also finalized, as we know who is able to attend. Corry will be out of town and Thom Miller is still uncertain.
New members names are now out of the Gov’s office and contact is
being made to see which will be able to attend.
We have seven new members as of this week.
V.
Interim Committee – Marcia reported on the eight pieces of
legislation that are coming out of the committee to be debated by the
legislature this session. Two
bills deal with employment funding mechanisms, Medicaid Buy-In, and referendum
to fund the waiting list. There
were good discussions of late around sheltered employment and community work.
Even if no legislation is passed, the committee has provided a good
stage for education of the members on relevant issues.
VI.
E.D. Eval. – The personnel committee will do an interim eval., and
the E.D. will do evals of the staff by Oct. 30th to dovetail with the state
requirements. Corry Robinson
chairs the committee and will get the training documents necessary to complete
the eval. Marcia and staff will
do self-evals. and submit those to the relevant people.
Marcia will send hard copy to members, as they are unable to access the
state intranet from outside the system.
VII.
Marcia presented a proposal from AT Partners on the use of their
facility for meetings in the future. The
proposal is for $9100 for the year and includes videoconferencing. Some Council members from Rural areas have indicated that
they would prefer this option to flying or driving to meetings.
Todd recommended that we look into the use of state facilities.
Marcia indicated that Pat had done some research and found that there
is a $200,000 fee for a bridge line. No
vote was taken until we get information back from Pat on her research.
Marcia will forward that within the week for further information.
VIII.
Corry asked about progress on Project SEARCH.
Todd gave a short update from Planning and Grants committee and
indicated that they are not yet ready to issue an RFP.
Much information was gleaned from Fl. Council.
Feedback from UCCS and Christi Hendrickson as a possible site was
discussed as well as Children’s Hospital and possibly Boulder Community and
Ft. Collins. Todd indicated that
staff would contact the project to get more information before the committee
moves ahead on determining who will implement the project.
VII.
Adjourn – the meeting was adjourned at 4:45.
Committee
members present: Todd Coffey,
Penny Gonnella, Mike McCarty (by phone), Corry Robinson
Absent:
Irene Aguilar, Sharisa Kochmeister, Ian Watlington
Staff
member present: Marcia Tewell
DATE:
September 19, 2007
I.
Mike McCarty called the meeting to order at 2:45 p.m.
II.
Approval of Minutes – minutes were approved with motion by Todd and
second by Irene
III.
MOU Update: Penny and Marcia meet with Janice May at DHS who had read the
MOU and saw no problem with the content.
Penny will send Janice an electronic version and then the draft will go
to Wade Livingston at the AG office, then on for signatures from Penny and
Karen Beye, director of DHS. Penny
reported that the meeting went well. A
second meeting regarding the traditional areas on tension and interference
will be scheduled to explain g=more clearly some of the content of the MOU in
a functional way.
IV.
Terms and conditions: Mackenzie
is working with fiscal committee as well as accounting to get dollars expended
for the Oct. deadline as well as begin use of the DD Suites data base.
All this will be reported to ADD as well as information on the time
study and membership committee outcomes.
The report is due on Oct. 30
V.
E.D. meeting from Sept. Marcia
reported out on some of the content of the meeting in Portland including
information on various grant making methodologies, self-advocacy conversations
specific to reauthorization of the DD Act, and Council member trainings.
VI.
Agenda for Sept. – Recommendations from the Interim Committee and the wish
from Rep. Garcia to sign on to his MOU were put on the agenda without
recommendation from this committee, Project SEARCH was discussed as some
members attended their presentation at the Council recently .
A DVD will be shared with the full Council at the meeting on the
project, and voting items from Planning and Grants committee will be on the
agenda for approval for extensions to two grants (WOW and Grupo Vida) both for
$24,999. Mike McCarty also
mentioned the Money Follows the Person federal legislation as it relates to
the waiting list committee issues out of the Interim Committee.
VIII.
No old business and the meeting was adjourned at 4:45 with a
motion by Todd and a second by Corry.
Present: Penny
Gonnella, Mike McCarty, Sharisa Kochmeister, Corry Robinson, Irene Aguilar,
and Todd Coffey
Absent: Ian Watlington
Staff members present: Marcia
Tewell, Mackenzie Helton
DATE:
July 18
TIME:
2:30 – 4:30 p.m.
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Committee
members present: Penny
Gonnella, Mike McCarty, Todd Coffey, Sharisha Cockmeister, Irene Aguilar
Absent:
Corry Robinson, Ian Watlington
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Council
Members present--not members of Committee:
Staff
member present: Marcia
Tewell and Mackenzie Helton,
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I.
Penny called the meeting to order at 2:45 p.m.
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II.
Approval of Minutes – minutes was approved with changes as
noted by Irene and Todd.
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III.
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MOU
– Because of issues with the delay of the lease via the DSA, it was
decided that Penny would contact the director of DHS for a discussion on
initiating the MOU again. There
are no functions that are not being provided without the MOU in place
and it is not a mandatory document, however, it is a method to address
and inform on the independence of the Council.
Penny will initiate a call in August when she is back from
vacation.
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IV.
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Agenda
for July meeting: The
agenda was developed for the meeting with much of the content being
voting items for the Five Year Plan committee as well as Public Policy
Committee. Munti-Cultural Committee again plans to share a DVD with
relevant themes. Committee
reports will be much of the content followed by the Davidson Awards
Ceremony.
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V.
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Retreat:
The committee discussed the necessity and preference to combine a
retreat with the training of new Council members.
It was recommended to use the same venue as last year in Winter
Park as it is accessible and people are somewhat familiar with it
already. Mackenzie will
plan the budget for the retreat and Pat will follow through with details
around reservations. Eileen
Forlenza has already planned a ppt presentation on the Council and is
ready to again plan for this years retreat. Marcia will get the dates organized via email to see what
dates work best for members.
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VI.
Membership update: There
is no new information since the last information presented at the full
Council meeting.
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VII.
No old business and the meeting was adjourned at 4:45 with a
motion by Irene and a second by Todd.
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DATE:
June 8, 2007
TIME:
2:30 – 4:30 p.m.
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Committee
members present: Penny
Gonnella, Mike McCarty, Ian Watlington, Todd Coffey, Corry Robinson,
Irene Aguilar, and Sharisha Kochmeister
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Council
Members present--not members of Committee:
Bruce
Cline
Staff
member present: Marcia
Tewell and Mackenzie Helton,
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I.
Penny called the meeting to order at 2:45 p.m.
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2.
Approval of Minutes – minutes were approved as written for May
with motion by Irene and second by Ian.
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3.
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By-laws
committee – The proposed by-laws were discussed with a number of both
changes and proposed alternatives for the full Council to finalize. If there are further changes it was proposed these be
forwarded to Bruce by the end of the week for inclusion in the final
version. The Council read
the draft for information/introduction at the last meeting and then vote
on the final version at a second meeting on July 25.
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4.
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Chairperson
recommendations for committees: Penny
Gonella discussed various members as chairs of committees as well as
challenges in filling those positions before we have new members names
from the Governor’s office. Nominations
will not take place until we have new members names it was determined.
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5.
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Five
Year Plan update: this item
was skipped due to time issues
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6.
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Budget:
Mackenzie presented the proposed budget for recommendation from
E.C. to the full Council. Some changes were proposed and will be merged into the
final draft. Corrie moved
for approval with a second from Todd.
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7.
Membership update:
There is no new information since the last information presented
at the full Council meeting.
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8.
Mission statement: Not
enough time to visit the issue but it was emphasized that a new mission
is necessary that is memorable for all to use wherever they may be.
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9.
No old business and the meeting was adjourned at 4:45
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DATE:
May 8, 2007
TIME: 12:00 – 2:00 p.m.
Committee
members present: Ian Watlington,
Bruce Cline, Corry Robinson, Chris Luby
Committee
members absent: Thom Miller
Staff
member present: Marcia Tewell
1. Ian called the
meeting to order at 12:10 p.m.
2. Approval of Minutes
– Bruce moved to accept as written, Chris seconded.
Minutes were approved.
4. By-laws:
Bruce Cline presented a draft of the By-laws to be presented at the May
Council meeting. Changes in the membership of the E.C. as well as
participation requirements being strengthened are two of the highlights of the
draft. Suggestions on changes are
to be to Bruce by noon Friday, May 11th so that the packet of
information can be sent to the full Council a week prior to the May 23rd
meeting. The Council will take
two meetings to discuss the changes and then adopt them at the July meeting.
The committee thanked Bruce for his work on the By-laws.
5. Create agenda for May
meeting – It was recommended that the committee reports be shortened and
rely on the minutes via the Council packet.
Report to ADD and By-laws were added to the agenda as presented.
Corry asked about the time of the meetings and it seems that afternoon
will work best for the majority of members, thus in July we will begin with
the new time.
6. Moved to adjourn at 2:15.
Next meeting on June 8.
DATE:
April 10, 2007
TIME: 12:00 – 2:00 p.m.
Committee
members present: Thom Miller, Ian
Watlington, Corry Robinson, Bruce Cline
Absent:
Chris Luby
Staff
members present: Marcia Tewell
and Beverly Hirsekorn
I.
Ian called the meeting to order at 12:00 p.m.
II. Approval of Minutes – minutes
was approved as written for Feb. with motion by Corrie and second by Thom.
Minutes for March were amended to include (C) DHS/OPI in the technical
assistance section. Bruce moved
to accept and Thom seconded and both sets were approved.
III.
T.A. Update: Thom gave an
update of the process he went through in an attempt to get an opinion from the
A.G. office via OPI. In the end,
he got an opinion from a pro bono source at the Legal Center which found no
grounds for the claim around the minutes based on both governmental immunity
as well as 1983 discrimination claims.
Records on the issue will be filed at Council offices if there is a
future need. The statute of
limitations ends on July 28 after 180 days from the claim.
A.D.D.
follow up letter to terms and conditions arrived Monday and were
discussed. The bulk of the issues
are in fiscal and membership areas. A
number of issues were discussed with the date of next E.C. meeting being when
the draft response is due and the full Council meeting on May 24th
being the final approval. The
response is due 60 days from receipt of the letter that is May 30.
Related to discussion on terms and conditions, it was suggested that
community committee members have a job description as well as training.
There may also be a time period they attend meetings before being
appointed as a community member by the Chairperson as a formal non-voting
member of the committee. Training
of each committee will take place over the next couple of months on basis
values and process of the Council.
IV. Cultural competence:
Penny Gonella attended that last E.C. meeting and it was determined
that she would conduct a session at the May Council meeting.
Following this activity the Council as a whole will retain a consultant
to develop collective activities. It
was mentioned that we need to maintain awareness that no one person or group
does not have room to develop in this arena – there are no experts or lines
drawn around teachers and learners.
V. Karen Beye meeting – Ian
updated the committee on the content of the meeting as well as the outcomes.
Travel denial to D.C. was discussed as well as later with Robert
Wonnett, communication lines with the DSA.
The existence of a second meeting about the Council that was planned
outside the Council’s communication channels with OPI was also discussed at
this time.
VI. DSA – a discussion
occurred about the continued tension with the DSA around communication and
clarity of goals. Alternatives were discussed.
Conclusion included that the first step is the have Ian communicate
directly with the OED and not communicate through the previous two layers that
have been in place in the past. All
agreed this is a good temporary remedy and no other step is necessary at this
point.
VII.
Agenda for May meeting: Bruce
raised the need for nomination committee to create a slate for the E.C. on
which to vote in May. Penny
Gonnella and someone to speak to reimbursement rates for supported employment
are on the agenda as well as a budget update and grant update and committee
reports.
VIII.
Moved to adjourn at 2:15 p.m.
DATE:
March 13, 2007
TIME: 12:00 – 2:00 p.m.
Committee
members present: Ian Watlington. Chris Luby, Corry Rrobinson,
Committee
members absent: Bruce Cline, Thom
Miller
Council
Members present--not members of Committee:
Staff
member present: Marcia Tewell,
Mackenzie Helton
I. Ian called the meeting to order at 1:30 p.m.
II. Approval of Minutes – minutes were not approved due to
quorum issues.
III.
Technical assistance – Thom reported that he did get a call back from
CDHS / Office of Performance Improvement regarding access to attorney general
opinions and not until a lawsuit is filed is there any access to their
services. Thom is therefore
checking into an opinion from the staff of the Legal Center.
IV. Cultural Competence – Penny
Gonnella reported that she is aware of a number of local people who could
facilitate with the Council and shared this information with Corry Robinson,
who was checking into resources via Georgetown.
Chris Luby is also aware of a resource he will check into.
The outcome of the discussion is that Penny will facilitate a session
at the May Council meeting and the facilitator will them be hired to work once
this session is held – thus the timeline is moved out further than
previously discussed for more formalized trainings for the Council.
V.
E.D.eval. – Corry reported what she had gathered from the Council
members and Ian will report back information to Marcia before the end of April
to meet state timelines.
VI. Grant status update – The three
most recently funded grants were announced as well as the procurement process
discussed. Once the scope of work
is complete and contracts started, the announcements will be made via
newsletter. Five Year Plan can
announce them at the next full Council meeting.
VI.
The meeting with Karen Beye was also discussed as new business relative
to invitation processes and who is able to attend on the 27th of
this month.
